Note: This article is excerpted from The First Meeting.
Someone asked you to lead a small group. And right now, you're really questioning why you said yes. You've had some training, found a study, talked with your pastor or director, and even had a few people say they're coming. But now it's just two days before your first meeting, and you're not feeling very prepared. You find yourself panicking, wondering what you'll do if no one talks, or if your entire group is made up of weird people.
Leading a small group isn't rocket science, but it can be a bit intimidating, especially the first time around. Here are a few tips to make your first group meeting go smoothly—a survival guide, if you will.
It's true: Failing to plan is planning to fail. So consider these four things while preparing for your first meeting.
A day or two before the group meeting, get in touch with the folks who have expressed interest in your group. You can use the phone, a text, social media, e-mail, or whatever works best for your context and demographic.
Be sure to remind everyone when and where the group is meeting and give them your phone number in case someone gets lost. On that note, be sure your phone is turned on and the ringer is turned up before the group starts. You don't want anyone to miss the meeting because they couldn't get in touch with you at the last minute.
You may also want to ask people to confirm whether or not they're coming so that you can be prepared. It can be tough both mentally and logistically if you expect 15 and get 5 (or vice versa).
Nothing creates conversation like cuisine. I don't know if you've ever noticed, but strangers sitting around a table full of food are much more relaxed and talkative. Food breaks the ice and opens people up. My agenda for the first group meeting is often just dinner and conversation. I want people to start getting to know one another before we dive into a study.
If you don't think you're up for tackling dinner (and I'll be honest, cooking a whole meal for a group of people can add stress to the evening) be sure to have snacks. I recommend the three Cs: chips, cookies, and caffeine. In other words: something salty, something sweet, and something good to drink.
Create a welcoming environment. People are less likely to stick around if they're uncomfortable. Make sure you have enough chairs. Turn on the lights. Burn a candle to get rid of that funky odor. Put a fresh hand towel in the bathroom.
As a side note: There are some folks with the gift of hospitality reading this who have no idea why this section's here. For those of us without the gift of hospitality, or for those who are perhaps new to having a place to host (ahem, 23-year-old guys just out of college), these tips aren't always second-nature.
Prayer is the easiest thing to overlook during the frantic preparation process, but it's also one of the most vital. This isn't just a social gathering or a team meeting. Your goal as a small-group leader is not only to create community but also to make disciples, to help people become more like Jesus. And if you're going to do that well, you'll need his help to do it.
In the days leading up to the first meeting, pray for your group. Pray that God would send the right people and that those who come would connect well and find community. Pray for wisdom and discernment for yourself as the group leader. Above all, pray that God would be glorified through your group.