This is why I created a completely free tool for small-group ministries called GroupForms. It's a kanban board style of visually tracking each person through the entire group placement process: from sign up to getting connected. It will automatically remind you to make those follow-ups, as well as let you know when someone has been waiting for too long.
I urge you to set aside a few hours to come up with an intentional system of handling small-group signups. Explore tools like GroupForms, Evernote, Google Calendar, Google Docs, or software that your church is already using. The most important thing is that you find one that works for you and your ministry.
Whether you know it or not, you already have a system for handling small-group signups. It's either going to be an intentionally good one or an unintentionally bad one. The choice is up to you.
—Tony Hill is a Christ-follower, husband, father, and tech entrepreneur outside of Nashville, Tennessee, with a heart for small-group ministry. His vision is to see more people in the world connected to a healthy community of believers. He is currently building tools for small-group ministries. You can find him on Twitter and learn more about his tools: Huddle, GroupForms, and GroupVitals; copyright 2014 by Christianity Today.
- What is the current sign-up process you're currently using? How well is it working?
- How often do people fall through the cracks in your ministry? Why do they fall through the cracks?
- What system do you believe would work best for you and your ministry? Why? When will you implement it?